Top 5 Mistakes Couples Make When Ordering a Wedding Cake (And How to Avoid Them)

Your Wedding Cake Should Be Sweet—Not Stressful

Between venues, florals, and seating charts, it's easy for the cake to feel like “just one more thing” to check off the list. But your wedding cake isn’t just dessert—it’s a showpiece, a photo moment, and often the final sweet memory guests take home.

After working with hundreds of couples across Tampa Bay, Clearwater Beach, St. Petersburg, and Sarasota, we’ve seen it all. Here are the top 5 mistakes couples make when ordering a wedding cake—and how to make sure you don’t fall into the same trap.

1. Waiting Too Long to Book

One of the most common issues we see? Couples wait until the last minute—sometimes just weeks before the wedding—to book their cake.

Why it’s a mistake: Top cake vendors often book out months in advance, especially during Florida’s peak wedding season.

How to avoid it: As soon as you have your date and venue, start reaching out for tastings and quotes. At The Cake Girl, we recommend reaching out at least 3–6 months in advance to ensure availability.

2. Choosing a Cake Vendor That Isn’t Licensed or Insured

It’s tempting to go with a “friend of a friend” who bakes at home or someone on social media offering a good deal. But many venues require licensed vendors—and unlicensed bakers may lack refrigeration, food safety training, or liability insurance.

Why it’s a mistake:Your cake could arrive melted, late, or not at all—and you may have no recourse.

How to avoid it:Always ask if your baker is licensed, insured, and experienced with your type of venue. At The Cake Girl, we’re fully licensed and deliver cakes in refrigerated vans to keep them safe and picture-perfect—especially in Florida heat.

3. Not Factoring in Florida Weather

A buttercream cake on a beach in July with no refrigeration? That’s a recipe for disaster.

Why it’s a mistake:Florida’s humidity and heat can melt, warp, or collapse a cake that isn’t designed or transported correctly.

How to avoid it:Talk to your bakery about venue conditions. At The Cake Girl, we’ll help you choose a design and style that’s both beautiful and built to last—whether your reception is indoors, outdoors, or beachfront.

4. Overdesigning on a Tight Budget

Pinterest and Instagram are full of stunning, elaborate cakes—but the more custom sculpting, fondant, and detail you want, the higher the cost.

Why it’s a mistake:Trying to force a big design into a small budget can lead to disappointment or corners being cut.

How to avoid it:Be upfront about your budget and flexible with your design. At The Cake Girl, we’ll work with you to create something beautiful and unique within your price range—without sacrificing quality.

5. Skipping the Tasting or Not Finalizing Details

You’d be surprised how many couples skip the tasting or forget to confirm key details like flavor, size, or delivery time.

Why it’s a mistake:Without a tasting, you may end up with something that looks great but doesn’t match your taste—or your vision.

How to avoid it:Book a tasting! It’s one of the most fun parts of wedding planning. Our tastings at The Cake Girl are personalized, hands-on, and help you choose the perfect flavor combination that reflects your style.

🎂 Final Thoughts: Your Cake Deserves the Spotlight

Avoiding these common mistakes can save you stress, money, and major wedding-day headaches. With the right vendor, the right timing, and the right support, your cake can be one of the most memorable (and delicious) parts of your wedding.

If you’re planning a wedding in Tampa, Clearwater, St. Pete, or Sarasota, The Cake Girl is here to help bring your sweet vision to life—with professionalism, creativity, and unmatched quality.

Ready to start planning your wedding cake? Click here to book your tasting or request a custom quote